AI in Technical Writing

Last Updated on October 2, 2022 by admin

Technical writing might not be the first thing that comes to mind when you think of artificial intelligence (AI), but AI is changing the field in a big way. Today, AI-powered software can help technical writers create better reports faster and with less effort.

You may not have realized it, but chances are you’ve already benefited from AI technical writers’ work. That’s because many of the documents you rely on—including everything from manuals to instructions to guides—have been created with the help of artificial intelligence. In fact, many of the articles your read are developed with the use of AI technical writing software – including this one! And as AI continues to evolve, so does its potential to transform technical writing for the better. Here’s a look at how AI is changing the field of technical writing, how it stands to benefit everyone involved, and what the future of the field might hold.

So lets get over that darn writers block and dive in!

Table of Contents

• What is AI in Technical Writing?
• How AI is Transforming Technical Writing
• Benefits of Using AI in Technical Writing
• Challenges of Using AI in Technical Writing
• AI Technical Writer
• Jasper.ai for Technical Writing
• Why Jasper.ai is the Right Choice for AI in Technical Writing
• Benefits of Jasper.ai for Technical Writing
• How Can I Get Started with AI Technical Writing?
• How AI is Changing Technical Writing for the Better

What is AI in Technical Writing?

In order to understand how AI is changing technical writing, it’s first essential to understand what AI in technical writing is. AI in technical writing refers to using artificial intelligence to help create or enhance documents. This can include everything from using natural language processing (NLP) algorithms to generate drafts of documents to using machine learning (ML) systems to identify errors and improve sentence structure.

How AI is Transforming Technical Writing

Anyone who has composed a technical document knows that getting all of the information accurately and presenting it in a clear, easy-to-understand way can be a challenge. That’s where AI-powered software comes in. By using natural language processing (NLP) and other AI technologies, these tools can help writers create better documentation by automatically checking for errors and making suggestions for improvements. Even better, the tool can provide statistics – whether or not you ask.

Moreover, AI can also be used to generate documents from scratch. For example, if you need to write a report on a complex technical topic, an AI tool could collect and analyze data from various sources and then generate a draft of the document for you. Of course, you would still need to review and edit the document before it was ready for publication, but the time saved by using such a tool would be considerable.

Benefits of Using AI in Technical Writing

There are many benefits of using AI in technical writing. Perhaps the most obvious benefit is that it can help writers save time by automatically editing drafts of documents or checking for errors. This can be a considerable advantage in a field where time is of the essence. AI can also be used to generate documents from scratch, which can save even more time.

Another benefit of AI in technical writing is that it can help improve the quality of documents. Using natural language processing (NLP) algorithms, AI-powered software can help identify errors and make suggestions for improving sentence structure and clarity.

What’s more, AI can also help ensure that documents are consistent with corporate branding standards. For example, if you’re writing a document for a company that has strict guidelines on the tone of voice to be used, an AI tool could be used to create language that complies with those guidelines automatically.

Finally, AI can help make technical writing accessible to a broader audience. For example, if you’re writing a document for a global audience, an AI tool could automatically translate it into different languages.

Challenges of Using AI in Technical Writing

Of course, some challenges are associated with using AI in technical writing. For one thing, an AI Technical Writer is not a turn-key solution. Instead of autopilot, it’s more akin to cruise control. AI in technical writing can provide invaluable results, but it needs your input – to produce the outputs and check their accuracy.

Additionally, because outputs are generated using data derived from “reading” the internet, the data produced may be outdated or incorrect. Oftentimes, the AI Technical writer gets confused when producing statistics. Still, one can derive a significant benefit from AI in technical writing. This is because it’s easy to fact-check the statics – just copy and paste them into Google. Whatsmore, the AI technical writer often produces statistics you wouldn’t have been able to think of without hours of research. This saves you all the upfront time of brainstorming, and all you have to do is fact-check.

Overall, it’s important to remember that while AI can make the technical writing creation process more manageable, it still requires a human touch to produce genuinely great results.

AI Technical Writer

Technical writing software comes with many bells and whistles. However, a few key features define a good AI Technical Writer. First and foremost, a good AI Technical Writer should be user-friendly and easy to navigate. It should also have a wide variety of features that allow users to create high-quality content. Additionally, the software should be able to provide data, mitigating the need to do extensive research. Finally, it should be affordable and offer a free trial so that users can test it out before committing to a purchase.

Regarding AI Technical Writers, we focus on the customer interface – the user-friendly version of AI solutions. However, it behooves us to know a bit about the brain behind the writer.

Various Artificial Intelligence solutions can be used for technical writing. Some of these solutions are:

1. GPT-3 by OpenAI: GPT-3 is a machine learning platform that enables developers to train and deploy AI models. It can be used for various tasks, including writing code, generating reports, and creating documents.

2. AutoML by Google: AutoML is a suite of tools that allows developers to train and deploy machine learning models quickly. It can be used to recognize images, classify text, and for predictive modeling tasks.

3. Watson by IBM: Watson is an AI platform that offers various services, including machine learning, natural language processing, and data analysis. It can be used for customer support, fraud detection, and content moderation tasks.

These solutions all have their pros and cons. However, this article will focus on the benefits of one software based on the GPT-3 solution by OpenAI. Namely, Jasper.ai.

Jasper.ai exhibits all the qualities that embody a good AI Technical Writer. It is an AI-powered technical writing tool used by myriad writers – technical and not technical. Let’s dive further in on why Jasper.ai is an essential tool for any technical writer and why it is the best option to choose for your AI Technical Writer.

Jasper.ai for Technical Writing

A good AI technical writing software comes with the ability to input commands. With Jasper, you do this by just typing in a command in plain terms and pressing ctrl+enter (apple+enter in a Mac.) For example, if we ask Jasper.ai to write a paragraph explaining what is a variable frequency drive, this is its unedited result:

A variable frequency drive (VFD) is a type of adjustable-speed drive used in electro-mechanical power transmission systems to control the speed of electric motors. A VFD alters the frequency and voltage of the electrical power supplied to the motor, in response to a signal from a sensor or controller. This allows a motor to start and run slowly, then increase its speed as required.

If we ask Jasper.ai to provide a list of the types of fittings for ductile iron pipe, this is its unedited result:

– Elbow

– Tee

– Cross

– Reducer

– Cap

– Plug

If we ask Jasper.ai to list the main sections of a basis of design report, this is its unedited result:

Basis of Design Report Sections:

1. Introduction

2. Design Criteria

3. Basis of Design

4. Evaluation

5. Conclusion

As you can see, the results are substantially correct. We may have added some information to these results to make them more complete. Nonetheless, the results are impressive.

Let’s take a look at what happens when we ask Jasper to expand on the paragraph on variable frequency drives. All we have to do here is place the cursor at the end of the results and press ctrl+j (apple+j in a Mac.) Below is the unedited, expanded result.

A variable frequency drive (VFD) is a type of adjustable-speed drive used in electro-mechanical power transmission systems to control the speed of electric motors. A VFD alters the frequency and voltage of the electrical power supplied to the motor, in response to a signal from a sensor or controller. This allows a motor to start and run slowly, then increase its speed as required.

VFDs are used in a wide range of applications, such as fans and pumps, machine tools, conveyors, compressors, and material handling systems. VFDs can provide energy savings by operating at speeds that match the demands of the load.

The main advantage of a VFD is its ability to control the speed of an electric motor. This can result in energy savings, as the VFD can operate the motor at speeds that match the load demand. VFDs also offer other advantages, such as:

– Reduced mechanical stress on the motor and driven equipment

– Increased torque at lower speeds

– smoother operation

– improved process control

– increased reliability

This excellent paragraph now provides a complete definition of a VFD. But what if we wanted a paragraph specifically focused on VFDs in wastewater pump stations?

This is where jasper.ai shines. Its “Boss Mode” Plan has user-friendly features that can help you create highly curated results. Let’s take a look.

Using the paragraph generator template we can provide a precise command to Jasper. For example, we can tell Jasper we want a paragraph explaining what a variable frequency drive is, we want the paragraph to focus on wastewater pump stations, we want the paragraph to explain how a VFD can match influent flows, we want the paragraph to explain why a VFD will help save energy, we want the paragraph to explain why a VFD can lower maintenance costs, we want the paragraph to be tailored toward an engineering audience, and we want the tone of voice to be professional and insightful.

This is how this command would look like in the Jasper platform:

Here is the unedited result of the command mentioned above:

A variable frequency drive, or VFD, is a type of motor controller that can vary the speed and torque of an electric motor. VFDs are used in a wide range of applications, from small home appliances to large industrial machinery. In wastewater pump stations, VFDs are often used to control the speed of pumps in order to match influent flows. By adjusting the speed of the pumps, a VFD can help to save energy and lower maintenance costs. In addition, a VFD can also improve the reliability of a pump by preventing it from overheating or running dry. As a result, VFDs are an essential component of many wastewater pump stations.

If we simply change the output length to long, instead of medium, we get an even better (unedited) result:

Variable frequency drives (VFD) are becoming increasingly popular in wastewater pump stations. A VFD is an electronic device that adjusts the speed of an electric motor to match the influent flow rate. By matching the speed of the motor to the flow rate, a VFD can significantly reduce energy consumption and lower maintenance costs.

Wastewater pump stations typically operate at a constant speed, even though the influent flow rate may vary. This results in either under or over-pumping, both of which are energy intensive and can cause damage to the pump. A VFD can efficiently match the speed of the motor to the actual influent flow, reducing energy consumption by up to 30%. In addition, VFDs can extend the life of pumps by preventing damage caused by under or over-pumping. As a result, VFDs can significantly lower maintenance costs.

Engineers should consider specifying a VFD for wastewater pump stations when energy efficiency and lower maintenance costs are desired.

Now, while we might have tweaked this result, it is substantially accurate and is adequate for a brief description of a VFD at a wastewater pump station.

But what if we wanted to write a paragraph describing the purpose of a basis of design report for a submersible wastewater pump station, located at the intersection of 1 St. and 1 Ave? This pump station would require the overhaul of its mechanical and electrical components. It would include two new 25 hp submersible pumps from Manufacturer X. The purpose of the report is to describe the hydraulic analysis conducted to ensure that the pump station matches existing flows for the basin and meets future population projections.

Here is the command we input in Jasper.

This is the unedited result:

Pump Station X is located at the intersection of Main Street and First Avenue. The existing pump station was built in 1975 and is currently functioning beyond its intended capacity. The original design only included one 10 hp pump, but the population growth in the area has resulted in the need for an upgrade. A hydraulic analysis was performed to account for future growth, and it was determined that two new 25 hp pumps from Manufacturer X Model Y would be required. In addition to the new pumps, the existing pump station will also require an electrical and mechanical overhaul. The purpose of this statement is to provide information on the location of pump station x, why the pump station requires an upgrade, the hydraulic analysis performed to account for future growth, upgrading the existing pump station to include two new 25 hp pumps from Manufacturer X Model Y, and the need for an electrical and mechanical overhaul.

Jasper automatically wrote a paragraph that not only flows but is also intelligent enough to fill in missing information that is important in the introductory paragraph. For example, it stated that the existing design only had one 10 hp pump. Of course, Jasper doesn’t know what the original design was without us telling it, but it did know it should include a statement about it for context. All that’s left for us to do is minor editing.

Why Jasper.ai is the Right Choice for AI in Technical Writing

The above results speak for themselves. Jasper.ai is the leading choice for AI in technical writing because of its advanced capabilities and user-friendly interface. With Jasper.ai, you can easily create consistent, error-free, and aesthetically pleasing documents. The software automates sentence structure and flow. It can also perform research on command. As a result, you can spend more time reviewing the content of your documents. Whether creating user manuals, technical specifications, training materials, or engineering reports, Jasper.ai is the perfect choice for all your needs.

Benefits of Jasper.ai for Technical Writing

1. Jasper.ai can help you to identify the most critical facts in your subject so that your readers can quickly understand the key points of your report.
2. Jasper.ai can help you structure your report clearly and concisely, making it easy to follow.
3. Jasper.ai can help streamline the tone of voice in your writing, making the report refreshing and easy to follow
4. Jasper.ai can recommend relevant sources of information to support your arguments and findings.
5. Jasper.ai can automatically generate bibliographies and reference lists for your reports.
6. Jasper.ai can translate your reports into multiple languages, making them accessible to a global audience.
7. Jasper.ai can help you track changes made to your documents over time to maintain an accurate history of your work.
8. Jasper.ai can act as a virtual assistant, helping you with research, referencing, and content improvement tasks related to your technical writing projects
9. Jasper.ai can help you create a table of contents for your document that will make it easier for readers to navigate.
10. Jasper.ai can help you generate statistical data to illustrate your findings.
11. Jasper.ai can read and analyze your writing to suggest ways to improve its clarity and structure.
12. Jasper.ai can help expand sections of a report that may need more detail or explanation.
13. Jasper.ai can help develop a report structure based on the subject matter and audience.
14. Jasper.ai can help you identify keywords and related concepts to add to your document to ensure that your writing is properly optimized for the reader or search engines.
15. Jasper.ai is powered by an impressive suite of templates that produce high-quality outputs, matching your intent.

How Can I Get Started with AI Technical Writing?

If you’re interested in using AI to improve your technical writing, you can do a few things to get started.

First, you’ll need to find an AI tool that suits your needs. There are many different AI tools on the market, and we will look at the options in another post. However, the AI tool that provides the best overall benefits for technical writing is Jasper.ai.

Take a look at this quick video to see why Jasper AI is the best solution in the market.

Ready to sign up? You can do so by clicking here. Better yet, if you you sign up now, you’ll receive 10,000 words to try Jasper for free!

How AI is Changing Technical Writing for the Better

It’s clear that AI is having a transformative effect on technical writing. AI is helping to make this complex field more efficient, effective, and manageable by making it easier to produce accurate and well-written documentation. As AI tools become more advanced, they will likely play an even more significant role in technical writing in the years to come.

Artificial intelligence (AI) is already changing the landscape of technical writing. By automating some of the more tedious aspects of the job, AI is giving experts more time to review content, fact-check, and produce higher-quality reports. In addition, AI is also making it possible for organizations to create personalized content for their audiences. As AI continues to evolve, we can expect even more Innovation in technical writing.